Employment Opportunities

Church Secretary Job Posting 6/14/21

Providence Baptist Church is seeking an experienced and outgoing church secretary. The ideal candidate will have a multitude of relevant experiences including familiarity with finance, human resources, office management, communications, and church operations. The Church Secretary will provide administrative support to the Director of Church Operations, Minister for Adult Discipleship, and Senior Pastor. The Church Secretary will work closely with the Office Manager and Communications Director, as well as providing supervision to a small number of volunteer receptionists. Required skills include the ability to prioritize and multitask, computer and office technology proficiency, excellent customer service interactions, and attention to details. Familiarity with typical Christian church programming is preferred. Membership at Providence Baptist Church is not required.

More specifically, the Church Secretary has administrative responsibilities in the following areas:

1.Reception – the Church Secretary is the primary point of contact for people seeking assistance with the church’s administrative office. Duties include:
a. Answering phone and front entrance intercom
b. Checking and forwarding phone messages
c. Greeting and assisting visitors, members, and vendors
d. Maintaining the reception rotunda, and work room areas
e. Supervising volunteer and/or paid receptionists

2. Support – the Church Secretary serves as the administrative assistant to the Director of Church Operations, Senior Pastor, and Minister of Adult Discipleship. Duties include:
a. Assisting with communications
b. Managing filing, materials, and supplies
c. Assisting with financial requisitions
d. Scheduling activities, meetings, and travel

3. Finance – the Church Secretary provides administrative assistance as needed to the Office Manager. Duties include:
a. Filing, copying, scanning, and shredding financial records
b. Completing and/or checking requisitions and reconciliations
c. Communications with vendors and others related to payments, requisitions, and contracts

4. Communications – the Church Secretary provides administrative assistance as needed to the Communications Manager. Duties include:
a. Maintaining church membership records
b. Assisting with special projects
c. Managing Sunday School materials

5. Operations – the Church Secretary provides administrative support for church operations. Duties include:
a. Assisting with Human Resources
b. Helping manage ACS Scheduler and operations, and operations staff calendars
c. Ensuring proper mail delivery
d. Assisting with management of the SOP manual
e. Helping coordinate operations department cross-training initiative
f. Ordering and monitoring office supplies
g. Maintaining office equipment including but not limited to copiers, shredders, etc.

The Church Secretary’s position is full-time, non-exempt, with a weekly Monday-Friday work schedule. Providence Baptist Church provides a competitive salary and benefits package including health insurance and paid time off. Starting pay is $31,500 annually. Candidates must have reliable transportation, a clean criminal background, and strong references. This position is available immediately. Qualified candidates will go through a screening process that will involve at least two in-person interviews. Applicants must include a current resume and at least three professional references.

Job Type: Full-time
Pay: $31,500 annually

Apply HERE and search Church Secretary in Charlotte, NC.


Providence Baptist Church’s Weekday Education Ministry, a 5-star licensed child development center, is seeking qualified Lead Teachers, Assistant Teachers, and Floaters for our preschool and full care classrooms. Multiple full-time and part-time positions are available with various schedules Monday-Friday. Teachers must have teaching credential (EDU119) and required state background check. An associate’s degree is preferred, along with at least two years’ of relevant experience for Lead Teachers. Depending on position, in addition to competitive pay, compensation may include paid time off, insurance and retirement benefits, and health savings accounts. Providence’s Weekday Education Ministry offers both full and half day options for families in a vibrant, Christ-centered, loving environment. More information about Providence Baptist Church is HERE and Weekday Education Ministry (CDC) is HERE.

Job Types: Full-time, Part-time

Pay: $12.00 – $17.00 per hour